2026 Exhibitor Information

Hilton - Minneapolis, Minneapolis, MN

January 28-31, 2026

 Online Registration

Exhibit Hall Map 
Exhibitor Kit (coming soon) | 2025 Exhibitor List 
ELECTRIC SERVICE ORDER FORM (coming soon)

 2017-2025 Convention Attendance 

The 2026 MVMA Annual Conference is one of the premier events in the Midwest that offers outstanding CE programming and great opportunities for exhibitors to connect with veterinarians, veterinary technicians, hospital staff, and veterinary students.

A map of the exhibit hall can be viewed by following the link above. Exhibits are open on Thursday, Friday and Saturday, January 29-31, 2026.

Please contact the MVMA office at 651-645-7533, or
email Mandy at [email protected] with any exhibitor related questions. 

HOTEL

• The Hilton - Minneapolis is the MVMA Conference headquarter hotel. Book your hotel rooms early! BOOK HERE to receive conference room rate (View directions).
• All guestroom rates include complimentary self-parking for one vehicle per guest room in the underground 11th St Parking Ramp. 
• Additional Amenities Include:
  
  • Complimentary wireless internet in guest sleeping rooms, hotel’s public spaces, and all common/meeting spaces
  • Complimentary access to fitness center and indoor pool 

EXHIBIT HOURS
Grand Opening - Thursday, January 29, 10:50 am
10:50 am - 5:00 pm, Thursday, January 29
8:00 am - 5:00 pm, Friday, January 30 with the Exhibitors Reception in the hall to follow
8:00 am - 11:00 am, Saturday, January 31

The times listed may change, you will be notified.

EXHIBITING COSTS
This year there are two tiers of exhibit cost: premium and regular. Cost of exhibiting is as follows:

Save by registering early and receiving an Early Bird Registration Discount. Supporting members receive an additional 5% discount off these prices and when logged in will receive their rate. 

REGISTRATION AND BOOTH PAYMENT 

• The MVMA must receive registrations with full payment no later than January 1, 2026.
• The deadline for the conference program listing is January 1, 2026. The program listing all education sessions and activities scheduled during the convention will be available at registration.
• Up to two exhibitors who are DVMs or CVTs and directly employed by full price exhibiting company/organization may attend education sessions at no additional cost.

No space may be reserved except through the Executive Director of the Association and in accordance with instructions noted in this prospectus. No booth may be subleased except with the consent of the Executive Director.

BOOTH DESCRIPTION

• Single booths will be standard in-line measuring 8' deep x 10' wide.
• 3’ high side drape.
• No obstructions to the sides of the booth above the height of 36 inches are permitted.
• Booth drapes will be black.
• Exhibit floors are carpeted.
• 7’ x 44” ID sign
• A single booth can be reserved for one company/organization, no sharing of booth space by companies/organizations is allowed.
• Exhibitors may only have direct employees of their company as representatives in the exhibit booth.
• Exhibit Hall map link above shows booth layout.
• 2 complimentary lunches per single booth space on Thursday and Friday.
• Coffee and refreshments will be provided throughout the day at various locations in the exhibit hall.

ASSIGNMENT OF BOOTHS

• Early registration and booth selection will be given to MVMA Supporting members (supporting members also receive a 5% discount on their booth fee) and 2025 Exhibitors. 
• Early registrants will receive priority.
• Booth preference will be given to MVMA Sponsors and supporting members (Click here for Supporting Member information and application).
• Booth assignments will be finalized and confirmed after December 1, 2025.

BOOTH SET-UP

• Set-up - Wednesday, January 28, 2026 from 1:00 pm - 5:00 pm and Thursday, January 29, 2026 from 6:00 - 10:00 am.
• Registration for exhibitors is at the registration desk during set up hours and conference hours.
• Name badges will be provided according to the names listed on your registration form.
• Exhibiting companies may only have direct employees of their company as representatives in the exhibit booth.  

EXHIBIT DISMANTLING
Saturday, January 31, 2026, 11:00am - 3:00pm. No exhibits may be removed prior to 11:00 am.

EXHIBIT HALL ADMITTANCE/BADGES

• Exhibitors must furnish the MVMA with an advance list of all their representatives (max 6/booth space - additional representative badges may be purchased for $100. Contact [email protected]).
• Badges required to be admitted into the exhibit hall for all convention attendees, including exhibitors.
• Exhibitors may only have direct employees of their company in the exhibit booth.

RELOCATION
The MVMA reserves the right to change any exhibitor's location before or during the convention if it becomes necessary and in the best judgment of the MVMA's executive director. All such changes will be discussed with the exhibiting company representative first.

INAPPROPRIATE EXHIBITS
The MVMA reserves the right to deny or remove booth space to any company (exhibitor) whose products or services do not contribute directly to the meeting registrants' medical practice or professional needs or who demonstrates behavior that is unacceptable for our convention. 

EXHIBIT REGULATIONS
The MVMA reserves the right to close any exhibit that conducts itself in an objectionable manner or infringes upon the rights and privileges of other exhibitors or attendees.

SPACE CANCELLATION

• If an exhibitor cancels space prior to November 1 the Association will retain 10% of booth fee.
• If an exhibitor cancels space between November 1 and December 1 the Association will retain 50% of the booth fee.
• If an exhibitor cancels space between December 1 and January 1 the Association will retain 75% of the booth fee.
• If an exhibitor cancels space after January 1 the Association will retain 100% of the booth fee.

SERVICE CONTRACTOR
Chrom Expo Services has been selected as the official service contractor for the MVMA 2024 Annual Meeting. Chrom Expo exhibitor service kit will be available at the link above.

Additional services and/or furniture rental options: 

• MATERIAL HANDLING SERVICES - Chrom Exposition Services will warehouse and transfer all exhibits directed to them in and out of the exhibit area through their advanced to warehouse material handling service. Exhibitor equipment is not covered by Chrom Expo Services insurance. If insurance is desired, the exhibitor must secure it. Services provided by Chrom Expo Services includes: receipt of inbound shipments at advanced warehouse, delivery to exhibitor's booth, removal of empty containers, return of empty containers once show breaks, removal of shipment and release to carrier. We strongly recommend that exhibitors use Chrom Expo Services for shipping of all of their materials. The Hilton Hotel does not have any storage space for crates.
• LABOR - Labor for unpacking, repacking, shrink wrapping, banding and labor assistance to set up displays and/or dismantle displays will be available at prevailing rates.
• SPECIAL SERVICES - Any special services such as rental of furniture, signs, carpentry work and material handling may be secured from our exhibit contractor, Chrom Expo Services, 2131 Broadway Street NE Minneapolis, MN 55413 phone number 515-202-5629. All details should be arranged early to minimize confusion and charges for overtime labor.

ELECTRICAL SERVICES/INTERNET HOOKUP
Electrical service will be handled by the Hilton - Minneapolis. You will find information, costs and an order form here when it is available. NOTE -  50% discount for all Exhibitor Charges via EventNow Promo/Discount Code (prevailing rates, tax, service charge, and labor apply) YOU DO NOT NEED YOUR BOOTH NUMBER TO ORDER NOW, LEAVE BOOTH NUMBER FIELD BLANK. ORDERS RECEIVED BY THE HILTON - MINNEAPOLIS HOTEL IN ADVANCE OF THE SHOW will be serviced before on-site requests.

LIABILITY
The Minnesota Veterinary Medical Association, and the Hilton Hotel, are not responsible for injury to persons or damage to/or loss of property. Neither the Hilton Hotel nor the legal entities that own, lease and/or operate the Hilton Hotel, the MVMA, nor their members, officers, directors or employees shall be responsible or liable for injury to any person or persons or for loss of or damage to any property belonging to the exhibitor or any person or persons. The exhibitor assumes complete responsibility and liability for all loss, damage, or destruction of the property of the exhibitor, their guests and all property upon the premises in their behalf. The exhibitor also assumes all responsibility and liability for all injury to any and all persons or property in any way connected with the exhibitors display caused by: the exhibitor, agents, representatives or employees. The exhibitor indemnifies and agrees to hold harmless the MVMA, the Hilton Hotel and the legal entities which own, lease and/or operate the Hilton Hotel, their members, officers, directors and employees against any and all liability whatsoever arising from any or all damage to property or personal injury or loss caused by the exhibitor or its agents, representatives, employees, or any other person.

SECURITY
The exhibit hall will be locked at the end of each day by the hotel and security will be employed during exhibit hall hours throughout the convention and located in the foyer area.

HOSPITALITY SUITES
Exhibiting firms are not permitted to hold hospitality functions.                        

Online Registration | pdf Registration Form | Exhibitor Kit (coming soon)  
| Exhibit Hall Map | (booths with red lines through them are not available) 
 2025 Exhibitor List  | 2017-2025 Convention Attendance