2027 Exhibitor Information
Hilton - Minneapolis, Minneapolis, MN
February 10-13, 2027
Exhibit Hall Map
Exhibitor Kit (coming soon) | 2026 Exhibitor List
ELECTRIC SERVICE ORDER FORM (coming soon)
2017-2025 Convention Attendance
The 2027 MVMA Annual Conference is one of the premier events in the Midwest that offers outstanding CE programming and great opportunities for exhibitors to connect with veterinarians, veterinary technicians, hospital staff, and veterinary students.
A map of the exhibit hall can be viewed by following the link above. Exhibits are open on Thursday, Friday and Saturday, February 10-13, 2027.
Please contact the MVMA office at 651-645-7533, or
email Mandy at [email protected] with any exhibitor related questions.
HOTEL
- The Hilton - Minneapolis is the Annual Conference headquarter hotel. Book your hotel rooms early! Booking site will be linked here once available. (View directions).
- All guestroom rates include complimentary self-parking for one vehicle per guest room in the underground 11th St Parking Ramp.
- Additional Amenities Include:
- Complimentary wireless internet in guest sleeping rooms, hotel’s public spaces, and all common/meeting spaces
- Complimentary access to fitness center and indoor pool
EXHIBIT HOURS
Set up: Wednesday, February 10, 1:00-5:00 pm and Thursday, February 11, 6:00-10:30 am
Grand Opening - Thursday, February 11, 10:50 am
10:50 am - 5:00 pm, Thursday, February 11
8:00 am - 5:00 pm, Friday, February 12 with the Exhibitors Reception in the hall to follow
8:00 am - 11:00 am, Saturday, February 13
Tear down: Saturday, February 13, 11:00 am - 1:00 pm
The times listed may change, you will be notified.
EXHIBITING COSTS
The MVMA provides two tiers of exhibit cost: premium and regular. Cost of exhibiting is as follows:
| Premium Single Booth - $2,650 |
Regular Single Booth - $2,200 |
| Premium Double Booth - $4,350 |
Regular Double Booth - $3,800 |
| Premium Triple Booth - $6,500 |
Regular Triple Booth - $5,800 |
Save by registering early and receiving an Early Bird Registration Discount. Supporting members receive an additional 5% discount off these prices and when logged in will receive their rate.
BOOTH DESCRIPTION
| Included in Exhibitor Registration |
Not Included in Exhibitor Registration |
- Standard in-line booth measuring 8' deep x 10' wide.
- 8' high backdrop in black
- 3' high side drape in black
- One, 7'x44" ID sign with company name
- Six stapp badges per 8x10 booth space***
- Lead Retrieval
- Carpeted Exhibit Hall
- Self-managed exhibitor profile in conference app
- 2 CE badges for representatives**
- Coffee and refreshments offered throughout the conference
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- Tables, Chairs, and other furniture*
- Utilities, including electricity and wifi
- Access to CE session**
- Lunch (available for pre-order purchase)
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*One table included with each PREMIUM booth registration (one table per company)
**Must be a DVM or Veterinary Technician directly employed by the exhibiting company.
***Additional badges available for purchase at $100 per badge
| Payment Terms |
Cancellation/Relocation |
General Rules |
- Full payment is due withing 15 days of exhibitor registration and no later than January 1, 2027.
- Booth will be assigned only after paid in full with preference given to supporting members and 2026 exhibitors
- All outstanding payments due January 1, 2027.
- Up to two exhibit representatives who are DVMs or Veterinary Technicians and are directly employed by a full price exhibiting company/organization may attend CE sessions at no additional cost.
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- If an exhibitor cancels space prior to November 1 the MVMA will retain 10% of the booth fee.
- If an exhibitor cancels space between November 1 and December 1 the MVMA will retain 50% of the booth fee.
- If an exhibitor cancels space between December 1 and January 1 the MVMA will retain 75% of the booth fee.
- If an exhibitor cancels space after January 1 the MVMA retains 100% of the booth fee.
- The MVMA reserves the right to change any exhibitor's location before or during the event if it becomes necessary and in the best judgement of the MVMA's executive director. All such changes will be discussed with the exhibiting company's representative.
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- Exhibitor products and/or services must be relevant to the practice of veterinary medicine and animal care. The MVMA reserves the right to deny or remove any company whose product or services do not contribute directly to the meeting registrants' medical practice or professional needs.
- Badges are required for admittance to the exhibit hall. Representatives must be a direct employee of the exhibiting company and badges may not be shared among exhibitors.
- Exhibit activities must occur withing the confines of their booth space. The MVMA reserves the right to close any exhibit that conducts itself in an objectional manner or infringes upon the rights and privileges of other exhibitor or attendees.
- No exhibits may be dismantled early unless they have obtained prior approval from the MVMA.
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SERVICE CONTRACTOR
Chrom Expo Services has been selected as the official service contractor for the 2027 Annual Conference. Chrom Expo exhibitor service kit will be available at the link above.
Additional services and/or furniture rental options:
- MATERIAL HANDLING SERVICES - Chrom Exposition Services will warehouse and transfer all exhibits directed to them in and out of the exhibit area through their advanced to warehouse material handling service. Exhibitor equipment is not covered by Chrom Expo Services insurance. If insurance is desired, the exhibitor must secure it. Services provided by Chrom Expo Services includes: receipt of inbound shipments at advanced warehouse, delivery to exhibitor's booth, removal of empty containers, return of empty containers once show breaks, removal of shipment and release to carrier. We strongly recommend that exhibitors use Chrom Expo Services for shipping of all of their materials. The Hilton Hotel does not have any storage space for crates.
- LABOR - Labor for unpacking, repacking, shrink wrapping, banding and labor assistance to set up displays and/or dismantle displays will be available at prevailing rates.
- SPECIAL SERVICES - Any special services such as rental of furniture, signs, carpentry work and material handling may be secured from Chrom Expo Services, 2131 Broadway Street NE Minneapolis, MN 55413 phone number 515-202-5629. All details should be arranged early to minimize confusion and charges for overtime labor.
ELECTRICAL SERVICES/INTERNET HOOKUP
Electrical service will be handled by the Hilton - Minneapolis. You will find information, costs and an order form here when it is available. NOTE - 50% discount for all Exhibitor Charges via EventNow Promo/Discount Code (prevailing rates, tax, service charge, and labor apply) YOU DO NOT NEED YOUR BOOTH NUMBER TO ORDER NOW, LEAVE BOOTH NUMBER FIELD BLANK. ORDERS RECEIVED BY THE HILTON - MINNEAPOLIS HOTEL IN ADVANCE OF THE SHOW will be serviced before on-site requests.
LIABILITY
The Minnesota Veterinary Medical Association, and the Hilton Hotel, are not responsible for injury to persons or damage to/or loss of property. Neither the Hilton Hotel nor the legal entities that own, lease and/or operate the Hilton Hotel, the MVMA, nor their members, officers, directors or employees shall be responsible or liable for injury to any person or persons or for loss of or damage to any property belonging to the exhibitor or any person or persons. The exhibitor assumes complete responsibility and liability for all loss, damage, or destruction of the property of the exhibitor, their guests and all property upon the premises in their behalf. The exhibitor also assumes all responsibility and liability for all injury to any and all persons or property in any way connected with the exhibitors display caused by: the exhibitor, agents, representatives or employees. The exhibitor indemnifies and agrees to hold harmless the MVMA, the Hilton Hotel and the legal entities which own, lease and/or operate the Hilton Hotel, their members, officers, directors and employees against any and all liability whatsoever arising from any or all damage to property or personal injury or loss caused by the exhibitor or its agents, representatives, employees, or any other person.
SECURITY
The exhibit hall will be locked at the end of each day by the hotel and security will be employed during exhibit hall hours throughout the conference and located in the foyer area.
Online Registration | pdf Registration Form | Exhibitor Kit (coming soon)
| Exhibit Hall Map | (booths with red lines through them are not available)
2025 Exhibitor List | 2017-2025 Convention Attendance
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